See the UAMS Administrative Policy
The Office of Research and Sponsored Programs recommends that draft proposals be entered into ARIA seven business days prior to the published funding agency deadline. The final version of the grant proposal is due for submission two business days before the deadline. A grant application is considered final when it has been reviewed and approved through electronic signatures by the principal investigator’s sub-department, department and college, and the Office of Research and Sponsored Programs with all requested corrections made. This process begins when the principal investigator signs off electronically for institutional review.
Draft grant applications should be received by the Office of Research and Sponsored Programs at least seven business days prior to the deadline.
Final grant applications must be received by the Office of Research and Sponsored Programs 48 hours (two business days) before the published application deadline.
Example Timelines for Proposal Submission
| Item | Timeline 1: Friday Deadline | Timeline 2: Monday Deadline |
|---|---|---|
| Proposal entered in ARIA and signed by principal investigator | Wednesday at 5 p.m. | Thursday at 5 p.m. |
| Department approval | Friday at 5 p.m. | Monday at 5 p.m. |
| The Office of Research and Sponsored Programs provides review of draft proposal | Tuesday at 5 p.m. | Wednesday at 5 p.m. |
| Final due to the Office of Research and Sponsored Programs | Wednesday at 5 p.m. | Thursday at 5 p.m. |
| Proposal due date | Friday at 5 p.m. | Monday at 5 p.m. |
The goal of Office of Research and Sponsored Programs review is to ensure adherence with application guidelines and federal, state, funding agency, and campus guidelines. Office of Research and Sponsored Programs grants administrators need time to provide a thorough review of each application.
Investigators need time to correct applications based on Office of Research and Sponsored Programs review. Office of Research and Sponsored Programs workflow efficiency and effectiveness is reduced when proposals are not submitted in a timely fashion.