Click here to see the UAMS Administrative Policy
ORSP Recommends that Draft Proposals be entered into ARIA 7 business days prior to the published funding agency deadline. The Final version of the grant proposal is due for submission 2 business days before the deadline. A grant application is considered Final when it has been reviewed and approved through electronic signatures by the Principal Investigator’s (PI’s) sub-department, department and college, and ORSP with all requested corrections made. This process begins when the PI signs-off electronically for institutional review.
Draft grant applications should be received by ORSP at least 7 business days prior to the deadline.
Final grant applications must be received by ORSP 48 hours (2 business days) before the published application deadline.
Example Timelines for Proposal Submission
**Timeline 1 based on a Friday deadline.**
| Proposal Entered in ARIA and Signed by PI | Department Approval | ORSP Provides Review of Draft Proposal | Final Due to ORSP | Proposal Due Date |
| Wednesday – 5pm | Friday– 5pm | Tuesday – 5pm | Wednesday –5pm | Friday – 5pm |
**Timeline 2 based on a Monday Deadline**
| Proposal Entered in ARIA and Signed by PI | Department Approval | ORSP Provides Review of Draft Proposal | Final Due to ORSP | Proposal Due Date |
| Thursday – 5pm | Monday – 5pm | Wednesday – 5pm | Thursday – 5pm | Monday – 5pm |
The goal of ORSP review is to ensure adherence with application guidelines and federal, state, funding agency, and campus guidelines. ORSP grants administrators need time to provide a thorough review of each application.
Investigators need time to correct applications based on ORSP review. ORSP workflow efficiency and effectiveness is reduced when proposals are not submitted in a timely fashion.